1) Matching Skills To Roles
Being a good manager means knowing your employees inside out - understanding their character and their skill set. “By matching your employees’ skills to the roles they’re in you’ll maximize their productivity by ensuring they’re well suited to the task,” says Thomas Robinson, a productivity blogger at OXEssays and Lia Help. “Understanding whether your employees flourish independently or working as a team, or whether they’re better when applying their creativity than their analytic skills will enable you to get the workplace moving more efficiently.”
2) Streamlining Communication
Communicating clearly and effectively enables everyone to thoroughly understand what’s being asked of them and perform tasks to the best of their ability - with no lag in between. However, you may not recognize that there are a multiplicity of ways to communicate, and picking the right tool for the message can have a huge impact on productivity.
Emails can often be a time-consuming way of sending information and they encourage verbosity and superfluous information. Instant messaging channels such as WhatsApp are often more efficient for checking in.
3) Clarifying Goals
Once you understand the perfect medium for the message, crafting goals in a way that enables employees to focus on them is the next step for productivity. If your goals are nebulous - featuring a variety of ways they can be achieved or even having unclear end dates - your employees will struggle to fulfill them efficiently. Craft your goals carefully to ensure your employees can cut their way towards them with razor efficiency.
4) Delegate Across The Office
Delegation is something people frequently struggle with and we’ve all had bad experiences with tasks being completed unsatisfactorily. But effectively delegating - and empowering your employees to do the same - will enable you to distribute the workload more effectively throughout your organization, keeping everyone busy and enabling greater productivity.
5) Incentivize Your Employees
It’s no secret that employees work better when they’re happier. Incentivizing your employees towards greater productivity isn’t just about bribery, it’s about creating a workplace where everyone feels valued and respected. “Incentives should be as much about material value as about team-building,” says Malik Reed. a writer at BigAssignments and Boomessays. “Bonuses work, but office parties or taking the whole team out for dinner after a difficult project are even better at growing morale.”
6) Trim The Fat Of Daily Admin
Distractions cost your business more than you can count. Small daily administrative tasks might not be time-consuming in themselves, but they can add up into a significant loss of productivity when you factor in the time it takes to switch in and out of concentration. Try cutting down on the excess tasks your employees are asked to do - for example, if they’re checking in with supervisors by writing reports, shrink these down to the bare minimum or provide a template to speed up the task.
7) Take The Time To Train Staff Appropriately
Too many businesses make the mistake of short term thinking when it comes to staff training. Yes, it might save you money here and now, but in the long run your staff will be working inefficiently, costing you greatly in productivity. Whenever you introduce new software or workflow procedures to the office, check-in with staff to ensure everyone is comfortable with using it. Investing a few hours in training seminars can pay dividends in productivity.
8) Embracing Remote Working
For many people in 2020, remote working wasn’t a choice - stay at home orders turned bedrooms and kitchens all over the world into functional offices. Many businesses were worried that productivity would drop without the oversight of the office, but in fact studies have shown employees are more productive than ever in remote environments. This was a huge trend in 2020 that’s only going to grow in the future.
Productivity is the secret ingredient in many business recipes and it can always be improved. These tips and tricks will help you run the perfect office, whether that’s physical or remote.
Katherine Rundell is a writer and freelancer at Academized and UK Writings. She leads business training seminars centred on optimizing personnel practices and you can read more of her work at Essayroo writing service.